Risk Management
The Office of Risk Management
The Office of Risk Management is committed to fostering a culture of safety, accountability, and continuous improvement across all programs, clinical enterprises and collegewide. Our goal is to minimize risk to students, faculty, patients, and the broader community while supporting the educational mission of the college.
Our Mission
To identify, assess, and mitigate potential risks in academic, clinical, and research settings through proactive strategies, training, and policy development.
What We Do
Clinical and Academic Safety
We ensure that all students and faculty operate in safe environments—whether in the classroom, lab, or clinical site. This includes:
- Ensuring compliance with HIPAA, OSHA, and institutional health and safety regulations
- Monitoring and improving infection prevention and control protocols
- Supporting incident reporting and resolution processes
Insurance and Liability Coverage
We manage professional liability coverage for students, staff and faculty engaged in clinical training and other activities including:
- Malpractice insurance information
- Certificate of coverage issuance
- Claims guidance and reporting
- Proof of various lines of coverage
- Foreign travel coverage
- Community outreach events
Incident Reporting & Investigation
We oversee the documentation, reporting, and follow-up for:
- Patient safety events during clinical training
- Accidents or injuries involving students, faculty, staff, patients and visitors
- Any other adverse events affecting the college community
Training & Resources
We provide ongoing education and tools to help our students, staff, and faculty recognize and manage risks. Topics include but not limited to:
- Clinical risk awareness
- Patient privacy and data security
- Workplace safety and emergency response
- Fleet auto safety training
- Incident reporting and documentation
Report an incident
If you’ve experienced or witnessed a safety incident, error, or concern during any college-related activity, please report it immediately. Prompt reporting helps us improve systems and ensure accountability. You can find the form below.
Request a certificate of insurance
What is a Certificate of Insurance (COI)?
A Certificate of Insurance is a document issued by an insurance company that verifies the existence of insurance coverage. It includes details such as:
- Type of coverage
- Entities covered
- Policy limits
- Effective dates
- Named insured
- Additional insured (if applicable)
Why a COI is Required
- Risk Mitigation: Protects the college from liability due to injury, property damage, or negligence by external vendors, contractors, or performers.
- Compliance: Aligns with college policies and possible legal requirements of contracts.
- Financial Protection: Ensures that vendors can cover costs related to claims or damages.
- Contractual obligations: Fulfills the requirements of contracts and agreements between the college and external entities.
- Third-Party Accountability: Ensures external partners maintain appropriate coverage for their operations.
Process for Requesting a COI
- Review request form cover sheet to determine which request form to use-
- Determine if third-party services, high-risk activities, or off-campus venues are involved. Include all coverage requirements on the form. Be mindful of the event date and the 1-week turnaround time from the insurance carrier.
- Complete appropriate form with all applicable information.
- Submit completed form
- Send the form with the COI request in the title with department and event name listed in subject to risk manager.
- Receive the COI back from the carrier
- Maintain COI on File
- Keep digital or hard copies for audit and record-keeping on file for 1 year.
- Provide a copy of the certificate
Resources for Meharrians
Access our secure portal to find guides, forms, and step-by-step instructions tailored for staff, providers, and trainees. After logging in, you can view:
Providers and Residents
- Requesting malpractice verifications
Campus Community
- Requesting a certificate of insurance
- Insuring a driver
- International trip insurance
Onboarding
- F-1 OPT Worker
- H-1B Non-Immigrant Specialty Worker
- J-1 Researcher
- Hosting a Fulbright Scholar
Contact Us
Office of Risk Management
risk@mmc.edu
615.327.6444